International organization for migration, Mission to Ukraine, (IOM) on 3 February 2017 announces a public tender for organizing International Conference within SURCAP Phase 2 project on March 15, 2017, in Lviv.
Terms of reference and standard form of the Purchase Order can be downloaded here.
Companies wishing to participate in the tender should submit originals of bids on or before 18:00 13 February 2017 (tender’s deadline), along with the supporting documents (copies of registration documents, certificate of the state registration, extract from the unified state register of legal entities and individual entrepreneurs, certificate of unified tax paying, vendor’s information sheet, code of conduct for supplier, list and/or references from clients).
Vendor’s information sheet and Code of conduct for supplier can be downloaded here.
The prices in bids should be stated in Ukrainian hryvnias excluding VAT. The Bids with VAT will not be considered by IOM.
The winning Bidder, if registered in Ukraine, fills the VAT Declaration in accordance to Annex 6 to the Order of the Ministry of Finance of Ukraine dd 25.11.2011, # 1492 "On approval of the reporting form and procedure of its completing and tax reporting of value-added tax," indicates the basis for the tax exemption, including the number of project registration card, which made the purchase of goods and services, and an appropriate international agreement. The taxpayer (Bidder) saves in the case: 1) copy of the project registration card, certified by the project’s donor or implementer; 2) a copy of procurement plan, certified by the project’s donor or implementer; 3) a copy of the agreement for the supply of goods, works and services, certified by signature and stamp of the project’s implementer (the contract states that the procurement of goods, works and services is carried out within the international technical assistance and corresponds to the category (type) of goods and services specified in terms of purchase)
The bid must be valid for no less than 30 (thirty) calendar days from the date of the tender submission deadline; it should be clearly stated in the bid.
One more key requirement is readiness of the company to fully accept the form of IOM model of supply agreement.
The bids, which are not compliant to the abovementioned, will not be considered by IOM.
The bids shall be delivered in a sealed envelope at the following address:
International Organization for Migration (IOM), Mission in Ukraine
8, Mykahilivska str., Kyiv, 01001, Ukraine
It is mandatory to indicate on the envelope the project name and the tender number:
Name: Tender for organizing International Conference within SURCAP Phase 2 project on March 15, 2017, in Lviv
Additional information may be received via e-mail: firstname.lastname@example.org.The subject line of the e-mail request for additional information should contain the following: (Request under the tender UA1-2017-074 to Sakhanda Svitlana).
IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to agreement award, without thereby incurring any liability to affected Bidders.