International organization for migration, Mission to Ukraine, (IOM) on 16 August 2019 announces a public tender for the delivery and installation (pilot test site) of equipment for the use of biometric data in the visa process of the Ministry of Foreign Affairs of Ukraine in the framework of the international technical assistance project, implemented by IOM and supported by the international Donor.
Bidding procedure will be conducted based on the rules of the International Organization for Migration.
The bid must be valid for no less than 60 (sixty) calendar days from the date of the tender submission deadline; it should be clearly stated in the bid.
Willingness of the Bidder to accept a standard IOM contract form in full is considered to be an essential tender requirement.
The offered price of the Goods shall be quoted in USD VAT excluded.
In case the bid contained VAT it shall be rejected.
The services being the subject of the present tender are to be delivered in the framework of the international technical assistance project, which according to the Resolution of the Cabinet of Ministers dd. 15.02.2002 №153 allows tax benefits for the suppliers, in particular VAT exemption, as per legislation in effect and in accordance with the Ukraine international treaties. Official relevant comments of State Fiscal Service of Ukraine may be found at links:
The final beneficiary of the project is the Ministry of Foreign Affairs of Ukraine.
For the purpose of unit prices calculation and total amount calculation in USD one shall use UN operational rate of exchange as of the calculation date (the actual value of the exchange rate is indicated here:
Payment shall be made in the Invoice currency, according to UN operational exchange rate as of the date of payment.
Interested suppliers shall submit their preliminary confirmation of participation in tender on e-mail email@example.com (any form, specifying name and contact details of a contact person) not later than 17:00 (EEST) 27.08.2019. The preliminary confirmation shall not be considered as an obligation to participate and may be withdrawn by the Proponent any time before the specified deadline of proposals submission.
Suppliers wishing to participate in the tender should submit originals of bids on or before 17:00 (EEST) 16.09.2019 (tender’s deadline), along with the supporting documents, listed in the Bidding Documents.
The bids shall be delivered in a sealed envelope at the following address:
International Organization for Migration, Mission in Ukraine
The Bids Evaluation and Awards Committee
8, Mykhailivska Street
It is mandatory to indicate on the envelope the project name and the tender number:
Name: Delivery and installation (pilot test site) of equipment for the use of biometric data in the MFA visa process
Along with sending the hard copy of the original bid, Bidders shall deposit the electronic versions of the bid documents (scan copies) on a free file hosting service (Dropbox, OneDrive, Google Drive, etc.), which does not require registration, and shall send the link to the folder containing the bid’s documents to firstname.lastname@example.org no later than the tender’s deadline as specified above. The subject line of the e-mail containing the link for the electronic bid download shall clearly indicate the following:
UA1-2019-1524 – [bidder’s name (without brackets)] – Electronic bid
Interested Bidders may address questions related to Bidding Documents and / or Technical Requirements and Specifications to the BEAC by email: email@example.com not later than 3 (three) working days prior to the deadline for the submission of bids. The email must be with subject line:
UA1-2019-1524 – [insert bidder’s name] – request for clarification.
Written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the country website of the IOM Mission in Ukraine for all prospective bidders (http://www.iom.org.ua/en/tenders/current-tenders).
IOM reserves the right to accept or reject any proposal and to annul the selection process and reject all proposals at any time prior to agreement award, without thereby incurring any liability to affected Bidders.