ATTENTION! TENDER DEADLINE EXTENDED! ANSWERS PROVIDED. TENDER FOR SERVICES FOR DEVELOPMENT AND PLACEMENT OF SOCIAL ADVERTISING UNDER THE INFORMATION CAMPAIGN ON VOLUNTARY SURRENDER OF WEAPONS (UA1-2019-3076)

Subject: ATTENTION! TENDER DEADLINE EXTENDED! ANSWERS PROVIDED. TENDER FOR SERVICES FOR DEVELOPMENT AND PLACEMENT OF SOCIAL ADVERTISING UNDER THE INFORMATION CAMPAIGN ON VOLUNTARY SURRENDER OF WEAPONS (UA1-2019-3076)
Published: 13.08.2019
Status: closed
Deadline: 
13.09.2019

IOM now invites Service Providers to provide Technical and Financial Proposal for the following Services: Services for development and placement of social advertising under the information campaign on voluntary surrender of weapons in scopes of “Community-Based Reintegration Support for Veterans of the Conflict in Eastern Ukraine and their Families” project,  funded by European Union, for which this Request for Proposals (RFP) is issued.

Detailed information about services provided in the Terms of Reference (ToR).

The Service Provider will be chosen under IOM procedures for selection described in this RFP.

The RFP includes the following documents:

Section I.          Instructions to Service Providers

Section II.         Technical Proposal – Standard Forms

Section III.        Financial Proposal – Standard Forms

Section IV.        Terms of Reference

Section V.         Standard Service Agreement

Annex A           Vendor Information Sheet

Annex B           Code of Conduct for Suppliers

Annex C           Bid Securing Declaration

Annex E              Proposal checklist

This RFP contains Instruction for Service Providers covering technical and administrative requirements, sample forms that Service Providers will need to follow in order to prepare and submit their proposals for consideration by IOM.

The proposal must be valid for no less than 45 (forty five) calendar days after the date of proposals opening (next working day after the tender submission deadline); it should be clearly stated in the quotation, and should be accompanied by Bid Securing Declaration (Annex C).

Stamped and Signed Financial and Technical Proposal and all supporting documents according to the list below must be sent to iomkievtenders@iom.int no later than 10.00 AM, 13 September 2019. The subject line of the e-mail shall clearly indicate the following:

UA1-2019-3076 – [insert full name of the Bidder] – Electronic proposal

Please note that, size of the attached file shall not exceed 5 mb. Otherwise, Service Providers shall place electronic versions of the documents on an open file exchange service (Dropbox, OneDrive, etc.) and shall send the link of the folder containing quotation to the e-mail.

Proposals submitted after the deadline shall not be accepted.

Along with electronic version of signed and stamped Commercial Proposal (Technical and Financial) the Service Providers, who express the interest to participate in the tender shall provide the following information and scanned copies of supporting documents.

The full list of the documents that are the part of commercial proposal and shall be submitted by the Service Provider specified in Annex E to this RFP.

The prices in quotations should be stated in Ukrainian Hryvnia (UAH) but without value added tax. Services that shall be provided are international technical assistance (ITA) in scopes ITA project registered in the Ministry of Economic Development and Trade of Ukraine (project registration card #4074 as of 08.04.2019) and thus is exempted from VAT. Proposals with VAT shall not be considered.     

Payment will be done in Ukrainian Hryvnia. However, if the winning Proponent registered abroad, invoice amount due for payment shall be converted to US Dollars or Euro using the UN official currency exchange rate as of the date of payment. (For reference purpose UN Operational Rates of Exchange can be found by the link:   https://treasury.un.org/operationalrates/OperationalRates.php ). 

Important note for Service Providers: Estimated value of the services shall be provided within the tender is 76’000.00 (seventy six thousand) Euro in accordance with the UN official currency exchange rate as of the date of submission of the proposal.

Interested Suppliers may address questions related to RFP and / or ToR by email:  iomkievtenders@iom.int no later than 3 (three) working days prior to the deadline for the submission of bids. The email must be with subject line

“UA1-2019-3076 – Request for clarification, to the attention of Svitlana Sakhanda”.

IOM will provide response to this request in written by email. If query initiates substantial clarification or amendments to the RFQ, written copies of IOM’s response (including an explanation of the query but without identifying the source of inquiry) will be published at the respective section of IOM Mission in Ukraine website for all prospective Suppliers (http://www.iom.org.ua/en/tenders/current-tenders).

Proposals submitted after the deadline shall not be accepted.

IOM reserves the right to accept or reject any quotation, and to cancel the procurement process and reject all proposals at any time prior to award of purchase order or contract, without thereby incurring any liability to the affected Supplier/s or any obligation to inform the affected Supplier/s of the ground for IOM’s action.

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