Within the framework of “Introduction of automated intellectual video-control system at the road border crossing point “Nova Huta – Novi Yarylovychi” at the Belarus-Ukraine frontier (IVCO)” Project, IOM Ukraine now invites Proponents to submit their proposals for software development services for the automated system of intelligent video control for the road border checkpoint “Novi Yarylovychi” of Chernihiv customs of the State Fiscal Service of Ukraine, for which this Bidding Document is issued.
The Proposal must be valid for no less than 45 (forty five) calendar days from the date of bids opening (next business day after submission deadline); it should be clearly stated in the bid. Prices should be indicated in US dollars without VAT. Proposals including VAT will be rejected.
More details on the services are provided in the attached archive of Bidding Document below.
The Bidding Document includes the following documents:
Section I. Instructions to Proponents
Section II. Technical Proposal Standard Forms
Section III. Financial Proposal Standard Forms
Section IV. Terms of Reference
Section V. Service Contract template
Section VI. A. Guarantee of advance payment
B. Bid Security
C. Performance Security
Annex A. Vendor Information Sheet
Annex B. Code of Conduct for the Supplier
The Proponent submits following information and documents together with the original of bid:
a) Technical Proposal Forms TPF-1 – TPF-9;
b) Financial Proposal Forms FPF-1 – FPF-5;
c) Bid Security in the form of a bank guarantee from a reputable commercial banking institution equivalent to 2% of total bid (Section VI (B);
d) Company Profile (general presentation of the Proponent’s activities and experience);
e) Vendor information sheet (template attached);
f) Code of Conduct for the Supplier (signed and stamped) (template attached);
g) List of main contracts, entered by the Proponent during the last 5 (five) years on project implementation of similar type and scope, in case of joint venture – for each partner. For each contract, it is required to specify the general description of the project, duration, contract value, and Proponent’s role.
h) Key customer’s references;
i) Certificate of Registration from government agency in Ukraine or abroad;
j) Proponent’s Charter (if available);
k) Confirmations of Tax Identification Number and certificate of tax payer, issued by respective government agencies in Ukraine or abroad;
l) Valid Government Permits/Licenses regarding the activity, related to the subject of the current tender (if applicable);
m) Confirmation on payment of taxes for the last business year;
n) In case the potential Supplier is going to engage a subcontractor, the former should provide full scope of documents confirming capacities of the latter, including a) Company Profile, b) Certificate of Registration from government agency in Ukraine or abroad; с) Valid Government Permits/Licenses, including confirmations of Tax Identification Number and certificate of tax payer, issued by respective government agency in Ukraine or abroad d) List of main contracts entered by the Company into for the last 3 years and customers’ references; e) Proof of Tax Payment for last business year.
The originals of proposals must be submitted to the BEAC in sealed envelopes with tender reference UA1-2018-3055 “Software development services for the automated system of intelligent video control for the road border checkpoint “Novi Yarylovychi” of Chernihiv customs of the State Fiscal Service of Ukraine” to the address:
International Organization for Migration, Mission in Ukraine
8, Mykhailivska Street,
on or before 16:00 EEST, 24 October 2018. Late bids will not be considered.
Proponents should also submit electronic copies of their proposals on or before 16:00 EEST, 24 October 2018 by deposing files on Dropbox, OneDrive or other open fileshare hosting and shall send the link of the folder containing the proposals by e-mail addressed to firstname.lastname@example.org with subject line: UA1-2018-3055_[Proponent’s name]_Electronic proposal.
Proposals, which are not compliant with the abovementioned, will not be considered by IOM.
Please address questions in writing to the following email email@example.com specifying in the subject line: UA1-2018-3055 - [Proponent’s name] – Clarification request (attn. Maksym Kachalov) not later than 5 (five) working days prior to deadline for submission.
Interested Proponents shall submit their preliminary confirmation of participation in tender on e-mail firstname.lastname@example.org (any form, specifying name and contact details of a contact person) on or before 16.00 17 October 2018. The preliminary confirmation shall not be considered as an obligation to participate and may be withdrawn by the bidder at any time before the specified deadline of bids submission.
IOM reserves the right to accept or reject any Proposal, cancel the selection process and reject all Proposals at any time prior to signing respective Contract, without thereby incurring any liability to affected Proponents.