International Organization for Migration, Mission to Ukraine, (IOM) on 06 November 2015 re-announces a public tender for the supply and deliver of IT equipment for the benefit of State Border Guard Service of Ukraine. The activity is a part of the project Improving Operational Management of Field Divisions at the State Border Guard Service of Ukraine (Border Divisions 4), financed by the US Department of State and implemented by IOM.
Companies already participated in the tender, have the possibility of bids recalling, or, in case of further participating, holding the bids as a valid ones for further participation in the tender.
Please inform on recalling or accepting the bids by e-mail firstname.lastname@example.org
It is acceptable for the companies already participated in the tender not to submit copies of the documents already granted, provided their validity and/or the documents had not been changed (eg, copies of Statutory and registration documents).
Bidding procedure will be conducted based on the rules of the International Organization for Migration.
Rules, requirements for bidding documentation, Instructions for the participants, Technical specification and standard form of the Supply Agreement can be downloaded here.
IOM Vendor Information Sheet can be downloaded here
Attention! 3 Bulletins were issued to clarify requests that arose while considering the bidding documents:
Bulletin No.1 can be downloaded here.
Bulletin No.2 can be downloaded here.
Bulletin No.3 can be downloaded here.
The prices in bids should be stated in US dollars bid on DDP Kyiv, Ukraine without VAT and customs duties in Ukraine. Payment shall be processed in an Invoice currency at IOM’s exchange rate at the time of payment.
One more key requirement is readiness of the company to fully accept the form of IOM model of the Supply Agreement.
Please note due to the software OS Microsoft Windows and Microsoft Office is purchased for the benefit of State Executive Authorities of Ukraine, each item should be included into the Government Open License with the following authorization license numbers:
Applications - 99954880CAG1603
Systems - 99992996CSG1603
Servers - 99992997CRG1603
Important! Software licenses for the software must be obtained separately for each computer.
Bids shall be valid for a period of 45 (forty-five) calendar days from the date of the tender submission deadline; it should be clearly stated in the bid.
Delivery dates should not exceed 45 (forty five) calendar days from the Supply Agreement signing date;
Prices for hardware, software and services shall be quoted in USD and on DDP-Kyiv VAT exempt.
If registered in Ukraine, the successful bidder shall indicate in its VAT Declaration the ground for exemption, including the Registration Card number of the project under which goods and services have been procured and the number of the respective international agreement. The taxpayer (seller) shall keep on file: 1) a copy of the Registration Card of the project under which goods and services have been procured bearing the seal of the donor or project executor; 2) a copy of the procurement plan bearing the seal of the donor or project executor; 3) a copy of the contract for goods and services bearing the seal of the project executor (the contract shall mention that the procurement of goods and services is made at the expense of an international technical assistance project and matches the category (type) of goods and services mentioned in the procurement plan)
The bids, which are not compliant to the abovementioned, will not be considered by IOM.
Companies wishing to participate in the tender should submit their bids by 11:00 am November 23, 2015. The bid should include copies of companies’ statutory documents, State registration certificates, copies of the VAT payer Certificate; Certificate on bank account opening, Certificate from bank on arrears clearance, Certificates of conformity for the equipment (ISO), list or references from the most prominent clients and other documents according to the Instructions to Bidders stated in the Bidding documents.
In case of Subcontractor involving, it is mandatory to submit all the technical and financial documents of the Subcontractor.
It is recommended to submit bids in the sealed envelopes to: Procurement Unit, IOM,
8, Mykhailivska St., Kyiv, 01001, Ukraine.
The envelopes shall bear the Project name (Border Divisions 4), the Invitation for Bids (IFB) reference number (UA1-2015-818 IT equipment for the benefit of the SBGS of Ukraine).
A prospective Bidder requiring any clarification of the bidding documents may notify IOM in writing via email at email@example.com, indicating in the subject line: Att. Ilona Nastyukha, Bid No. UA1-2015-818 and its name: IT equipment for the benefit of the SBGS of Ukraine. IOM will respond in writing to any request for clarification of the bidding documents, which it receives no later than 5 working days prior to the deadline for the submission of bids.